Notion

Vorteile

Was mir an Notion am besten gefällt, ist die Flexibilität und Vielseitigkeit.

Es bietet eine zentrale Plattform, die alle unsere Projektmanagement- und Dokumentationsbedürfnisse abdeckt. Wir können individuelle Seiten für verschiedene Projekte erstellen, Aufgaben zuweisen und in Echtzeit zusammenarbeiten. Die Möglichkeit, verschiedene Inhaltsblöcke (wie Tabellen, Checklisten und Kalender) einfach per Drag-and-Drop zu organisieren, ist besonders hilfreich. Außerdem ist die Integration mit anderen Tools nahtlos, was unseren Workflow zukünftig erheblich vereinfacht.

Nachteile

Ein Nachteil von Notion ist, dass es eine gewisse Einarbeitungszeit benötigt. Die Vielfalt an Funktionen kann anfangs überwältigend sein, besonders für neue Teammitglieder oder weniger technisch versierte Nutzer.

Vorteile

Es gibt für jedes Vorhaben eine Vorlage/Datenbank und alles lässt sich an die eigene Ästhetik anpassen.

Nachteile

Beim Export von Notionboards in Pdf-Dokumente leidet die sonst so übersichtliche Optik.

Vorteile

Aktuell benutze ich Notion in der kostenlosen Variante und in dieser ist der Funktionsumfang und die Möglichkeiten extrem groß. Ich benutze die Software aktuell für 100% meiner Auftragsabwicklungen in der Werkstatt. Mein kompletter Workflow läuft über Notion bzw. das Tracking der Aufträge. Gleichzeitig nutze ich es als Datenbank für die abgeschlossenen Aufträge, die ich dann bei Rückfragen immer wieder abrufen kann.

Sehr zu empfehlen!

Nachteile

Der große Umfang an Möglichkeiten ist gleichzeitig ein kleiner Nachteil am Anfang der Nutzung. Man muss sich zuerst zurechtfinden. Wenn man aber die Systematik verstanden hat, dann kommt man gut zurecht.

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Vorteile

Die Flexibilität der Anwendung. Für unterschiedliche Anwendungsfälle geeignet

Nachteile

Etwas mehr Einarbeitungszeit notwendig um klar zu kommen im Vergleich zu anderen Notiz Apps.

Vorteile

Es ist vielseitig einsetzbar und frei konfigurierbar. Dadurch kann man sehr viele unterschiedliche Aufgaben damit abdecken.

Nachteile

Von einander abhängige Aufgaben und Projekte (die in unterschiedlichen DBs liegen) zu verbinden, ist nicht so einfach zu lösen.

Vorteile

Ich sortiere über Notion meinen Content und finde es dafür extrem praktisch. Mit den unterschiedlichen Labels, Boards und Möglichkeiten kann man das sehr gut organiseren und planen. Empfehle es auch meinen Kunden für deren Contentplanung.

Nachteile

Wenn ich ein Contentpiece geplant habe, kann ich die Farbe von nicht anpassen. Da fällt es mir manchmal schwer den Überblick zu behalten, was als nächstes dran kommt.

Vorteile

Klare Struktur. Papiergrösse nachempfunden. Einfügen von pdf, Bildern usw. gut gelöst. Nutze die integrierte Funktion im Browser und Seiten direkt in Notion zu speichern. Synchronisiert mit meinen Geräten.

Nachteile

Suchfunktion durchsucht die eingefügten pdf nicht.

Vorteile

Der größte Nutzen ist, dass man die Oberfläche und Struktur komplett selber aufbauen kann und somit an seine eigene Bedürfnisse anpassen kann. Durch die Funktion der "databases" und "relations" kann man Projekte und Aufgaben miteinander verknüpfen und perfekt visualisieren.

Nachteile

Das Dokumentenmanagement finde ich zu umständlich. Ich mag es, dass ich Dokumente an die unterschiedlichsten Projekte, Kunden, Aufgaben, etc anhängen kann. Aber bei Abruf der Datei erfolgt immer ein neuer Download aus der Cloud. Da ist eine genrelle Cloud Lösung übersichtlicher.

Vorteile

Modernes, übersichtliches und dennoch umfangreiches Projektmanagement- und Wissensdatenbank-Tool, Desktop-App für Mac verfügbar, attraktive Start-Up Förderung

Nachteile

Teilweise ungewohnt lange Seiten-Ladezeiten (zumindest in der Desktop App für Mac)

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Vorteile

Die vielen Funktionen zum darstellen von Inhalt und das einfache Erstellen von Subdokumenten oder Datenbanken in einem existierenden Dokument. Das ganze ist zudem noch sehr benutzerfreundlich.

Nachteile

Task und Checklisten management ist ein wenig limitiert. Leider gibt es bisher auch keine Integrationen wie Grammarly etc.

Vorteile

Das es mir die Möglichkeit gibt, in einem Dokument mehrere Arten von Information festzuhalten. Neben einfachem Text integriere ich z. B. Miro Boards und Grid Diagramme in die Dokumente.

Nachteile

Die Funktion für Todo Listen sollte noch verbessert werden, da diese terade einfach mur bessere Excel Sheets mit Checkboxen sind.

Vorteile

Ich kann meine alle Projekten in verscheidenen Aufgaben verteilen und jede Aufgabe eine Frist zuweisen. Das hilft mir meine Aufgaben zu verfolgen.

Nachteile

Der einzige Nachteil den ich sehe ist dass wenn ich ein neues Projekt Template eratellen möchte, das bestehende Template wird auch geändert.

Vorteile

Notion ist intuitiv zu bedienen, übersichtlich und bietet meiner Meinung nach viel bessere Optionen, als zum Beispiel ein Markdown Editor. Gerade die sortierbaren, filterbaren Datenbank-Blöcke (Tabellen, Boards, Kalender etc.) sind super hilfreich in der Organisation.

Nachteile

Am wenigsten gefällt mir, dass SSO nur in der Enterprise Version verfügbar ist. Auch kleinere Unternehmen, die sich nicht gleich das teure Enterprise Paket kaufen möchten, sollten die Möglichkeit haben SSO zu nutzen.

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Vorteile

Egal ob man die Software zum To-DOs aufschreiben oder zum Notizen machen braucht, alles wird unterstützt.

Nachteile

Die App ist manchmal ein wenig zu komplex und man weiss nicht genau, was man wo machen muss.

Vorteile

Die frei wählbaren Headerbanner sind sehr schön und die Übersichtlichkeit zu jedem Zeitpunkt gegeben. Features mehr als ausreichend für private und berufliche Zwecke.

Nachteile

Nichts nennenswertes. Schade, dass ich die Software erst so spät entdeckt habe.

Vorteile

I absolutely LOVE how customizable it is. We work with quite a few clients, and we can customize Notion for all of their businesses.

Nachteile

Even after you get the hang of it, Notion can still feel overwhelming at times. Though I love customization, there are lots of customization options and it can get confusing. There's a steep learning curve, so you'll need to do a lot of research to make things work.

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Vorteile

Super sleek and intutive. Keyboard-native. Can be as simple or as complicated as you want it to be.
After all the updated — reliable and fast.
Guys really use the product themselves so the stupid bugs usually don't live long.

Nachteile

Maybe notifications and inline discussions could somehow be mad better. But I haven't seen it implemented better anywhere else too, so.

The version history work could be improved too — like fixing and naming the versions.

Also, some automations are working unpredictably (recurring page creation doesn't trigger automations for some reason).

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Vorteile

what I liked the most about notion Is the easy an intuitive use. Indeed first using notion is not that hard at all, everything is clear, and there is even an automatic tutoriel that is generated by Notion when you arrived in the interface this follow a questionary made by notion in order to highlight your uses. After this questionnaire Notion auto generate a pre build space that matches your need. Clearly my favorite part of notion is definitely the easiness of use even for beginners.

Nachteile

As a matter of fact what I disliked the most is the non-custom part of Notion, that's actually why I migrated to Obsidian. Notion feels like every users on earth have the exact same interface. That may be not important. But regarding as notes taking I consider custom ways of note taking being primordial.

Vorteile

There are so many things to love about this tool! You can build various dashboards, choose from different templates, and have broad customization available as well. I always use the reminder feature within tasks, and I can rely on those emails that are sent as reminders to keep up with the work.

Nachteile

Overall I'm very pleased with Notion. I would only comment on being able to have a larger view of a project's scope. As of now, you can either plan on a calendar monthly or daily, but you can't have a broader view altogether, and that would be useful for planning at a larger scale.

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Vorteile

How multipurpose it is as a tool. We have been able to combine data from across our business into a single source of truth, a gamechanger for us.

Nachteile

We would like to see more integration with Microsoft 365.

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Vorteile

Great software! I like the flexibility it offers and the pricing. It's affordable and a great tool for teams to keep your documentations and tutorials in one place.

Nachteile

The fact that the free business plan had limitations. At first I didn't know this and it wasn't really clear until we reached it. I don't mind paying, but giving a heads up up front would be nice.

Vorteile

Their AI tool where they give an options for improve writing, checking grammer

Nachteile

Its little bit costly sometimes, just that i don't like

Vorteile

AI assistants were a fun way to navigate the application

Nachteile

The convoluted interface and multiple choices to optimize were paralysing

Vorteile

There are a lot of functions to use such as can make notes and can manage the tasks that have to be done today using a to-do list. Moreover, it can be used as a calender, so organizing the schedule is efficient for me.

Nachteile

There is a limit to using free, and because it is all in one app, so sometimes the loading page is slow.

Vorteile

Very easy to use and customize to taste with very diverse features and available template free and paid

Nachteile

I don't like that it has very limited usage offline

Vorteile

I liked Notion's flexibility in creating customized pages, databases, and templates, which allowed me to tailor it perfectly for content planning and project management.

Nachteile

What I liked least was the learning curve, as setting up complex workflows or databases could take time. It also lacked some advanced project management features compared to dedicated tools.

Vorteile

I love the simple interface and the customization possibilities. It's intuitive and adaptable, making it easy to implement across various projects. Whether used as a project tracker or an internal wiki, it serves our needs well.

The option to add templates from Notion's library is another standout feature, showcasing its full potential. Additionally, the new AI tools have been a game changer. So far, I've primarily used them for proofreading, improving writing, and adjusting grammar, but I'm excited about the broader possibilities they offer.
I also love that they keep adding new features, and I'm looking forward to the new additions they'll soon make.

Nachteile

Although I appreciate the limited customization in terms of design, it would be great to have additional options, such as customizable accent colors or alternative layouts. It’s not a deal breaker, but it would be a welcome enhancement.
Some features do require more expertise, so there is definitely a learning curve when creating a personalized workspace.
Lastly, the pricing can be a downside. While I’m not directly responsible for managing costs, I know this is an aspect that's being taken into consideration when reviewing software budget for 2025.

Vorteile

Notion is the superior notes taking app. A few of my favorite features are the ability to organize withing projects and tasks, the ability to have different kind of notes (one type for personal notes, and another to track tasks), the ability to publish notes to the web without needing a specific domain, and the ability to share notes with others on your team and have them update easily.

Nachteile

Notion does take a little while to learn, but once you understand how the system works, it's excellent. I use it for my personal notes as well as project tracking with my team.

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Vorteile

We use Notion for its ability to manage a range of design information types. Conversely, it mixes text and images with databases in a unified workspace that supports our desire for a common information repository.

Nachteile

Regarding the visualization of data, the features of table views are known to support only a few formats. The lack of a developed asset library means that it is necessary to integrate with external storage systems.

Vorteile

It is easy to get started in Notion and very intuitive. Creating attractive interfaces and database views is relatively simple. I appreciate being able to mix multiple media and data sources into one document.

Nachteile

There are so many possibilities with Notion it can be challenging to find the solution or template that will actually meet your need.

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Vorteile

The flexibility to create a database that really suits the needs of the team or the company.

Nachteile

Sometimes, the search bar is not that accurate. The IA is not that well developed either.

Vorteile

This is the OCD dream come true. Personalization, templates and tasks managements for both personal use and team collaboration is amazing!

Nachteile

It has a very specific mouse limit for drag-and-drop features and you have to spend a couple of hours learning the kinks.

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Vorteile

I love the idea of notion and the ability to have your own note taking space online that you can share with friends and colleagues

Nachteile

Issues with payments and cancelling subscriptions

Vorteile

What I like most about Notion is its incredible flexibility and versatility. Whether I’m organizing notes, managing projects, creating databases, or even drafting documents, Notion handles it all seamlessly in one platform. The ability to customize workspaces with templates, embeds, and links makes it a powerful tool for both personal and professional use. I particularly love how I can build a fully personalized system tailored to my specific needs, whether it’s for task management, tracking goals, or simply jotting down ideas. The collaborative features are also a standout, allowing teams to easily share and edit content in real-time, making it a fantastic choice for group projects.

Nachteile

While I have found the platform to be very useful right out of the box, some people who I've shared notes with seemed to have trouble getting the hang of it. So, some users might find the interface overwhelming due to the sheer number of options and layouts available.

Vorteile

I like that Notion is highly customizable. It can be both a project management tool and a database. You can create any type of field and enter the relevant information. You can add as much or as little information as you want. Therefore, you can use it to keep research notes organized and plan the project in the same app. Thus, it is much more versatile than straight forward project management tools.

Nachteile

The app is a bit buggy and resource intensive. Often it will cause my iPad Pro to have a meltdown and I have to shut down to get it to work again.

Vorteile

Notion makes organizing and note taking far easier than other current options. Being able to organize pages into databases and tables means I can manage my work load as a type of list with all the notes on each piece of work contained in a page tied to that list. The elements such as code blocks also make adding reference notes so much easier to come back to and use in future. It keeps me very organized. As a non-enterprise user the options are still endless and provides a good case to bring others on board as a collaborative tool - especially when it comes to sharing process documentation.

Nachteile

Unless it's changed, there were some promising options of integrating with mail calendars but it didn't look like this was suitable for work mail / Office 365.

Vorteile

One of the things I liked most about Notion is its incredible flexibility. Notion combines note-taking, task management, databases, and collaboration tools all in one platform.

Nachteile

What I liked least about Notion is its performance when handling large databases or complex pages. As the content grows, the application can become sluggish, especially on mobile devices.

Vorteile

As an experienced user, I can confidently say that Notion's greatest strength lies in its unparalleled flexibility and adaptability. It combines note-taking, task management, and database functionalities into a single platform, allowing users to create highly customized workflows tailored to their specific needs. The ability to interlink pages and databases makes organizing and accessing information seamless, while real-time collaboration features enable teams to work together effortlessly. Notion's extensive library of templates is a game-changer, providing a head start for everything from project management to personal goal tracking. Additionally, its cross-platform compatibility ensures that your work stays synchronized across devices, making it an indispensable tool for both individual productivity and team collaboration.

Nachteile

Limited offline functionality compared to other tools and sometime performance can lag slightly for very large databases.

Vorteile

What i loved most about Notions is that it has numerous templates that enhances a persons productivity. From lifestyle templates that include journals, habit trackers, personal finance, travel planners and To-Do lists without having to create one from scratch. Additionally, the software is simple to use at it has drag and drop features that helps in organizing content, notes and lists easily. Furthermore, Notion integrates easily with a variety of other software's as well such as google drive and slack.

Nachteile

I loved everything about the software as it meets all my needs. By having offering free and paid subscriptions the software doesn't discriminate anybody based on finances and you can just start using it for free.

Vorteile

What I like most about Notion is its flexibility and ability to adapt to any kind of workflow. You can fully customize it to your needs, whether it's for project management, note-taking, or daily planning. Plus, the ability to collaborate in real time is incredibly useful for working as a team.

Nachteile

Sometimes, the number of features available can be overwhelming, especially for new users. Perhaps a gentler learning curve would be ideal to tap into its full potential more quickly.

Vorteile

Notion has made productivity tasks and note taking much more efficient for me. It allows me to write ideas and draft emails effectively

Nachteile

The free plan is good, however the paid plans are quite expensive which has deterred me from upgrading

Vorteile

The flexibility is incredible, you can customize it to fit almost any workflow, from task management to knowledge bases, all in one app.

Nachteile

It can be overwhelming for new users, and some advanced features feel hidden behind a learning curve, offline access could also be more reliable

Vorteile

For someone like me, juggling coding projects, college schedules, assignments, and extracurriculars like attending fests, Notion has been a game-changer. All aspects of my student life can be streamlined efficiently using the all-in-one workspace provided by Notion.

Notion is very flexible. I have created separate pages for my timetable, task management, and coding projects. Customizable templates made it easy to set up a weekly schedule or a Kanban board to track my project progress. The ability to link pages means that I can keep all relevant information—like assignment deadlines and project resources—just a click away.

For event planning, like attending or organizing fests, Notion's calendar view is invaluable. It lets me track deadlines, add details of events, and even embed media like posters or schedules for easy reference.

Its mobile app ensures I can access my tasks on the go, while the collaboration feature allows me to share notes or project updates with peers. The interface is sleek, and its drag-and-drop functionality makes organizing tasks almost fun.

Notion has made a slight learning curve worth it for transforming my workload; it balances academics with coding and fun. It is a must-have for students!

Nachteile

The biggest challenge faced as a student in steep learning curve is that it is extremely flexible, but you actually have to get to know how to customize it for what you want, be it timetable management or tracking assignments-you find it really frustrating trying to get through features of it and understanding how you can set up an efficient system when you are managing pretty busy student life.

Another drawback is its limited offline functionality. Not being able to access or update my notes or schedules without an internet connection can be inconvenient, especially during commutes or when Wi-Fi isn’t available.

Besides, Notion sometimes lags and especially slows down when working with large databases or pages filled with content, which hinders the workflow of doing fast updates before a class or an event. Despite all that, once it is installed, Notion is such a powerful app and effort to make.

Vorteile

I love the ability to combine notes, code, project management, wiki building and documentation under one interface.

Nachteile

Some of the text editing can be a little quirky until you get used to the interface, but this is improving swiftly.

Vorteile

Ease of use and cross-compatibility with other software like Asana, etc.

Nachteile

While the developers seem responsive to their users needs, non-critical but seemingly major items can take forever to be resolved

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Vorteile

I have so many favorite Notion Features! I will try to list them all. Some things I love: The templates - you can purchase templates or find some for free. (You can also learn to create your own templates. I am not that advanced yet, but one day when I have time I'd love to learn more). I absolutely LOOOOVE the search feature and utilize it pretty much daily (multiple times a day even). This saves SO much time. Think about it: with a physical notebook, you have to scan the pages to find specific information (when studying, looking for a specific recipe you’ve written down, etc) but with Notion? Just use the search bar to search a phrase, term, whatever you're looking for, and bam: there it is!!
I could go on and on about all of the features I love about Notion, but I'll include a list of the ways I use it daily: daily journaling with the built-in journal feature (I customized it to my preference), checklists (to help me organize daily, weekly, monthly tasks), the Pomodoro Technique template is awesome (set a timer and really focus on each task at hand!); I regularly use the "Toggle" feature so that my pages aren't too terribly long, I can open the toggle to see more information. I absolutely LOVE that you can embed YouTube Videos, webpages, PDFs, images and more right into Notion! This has helped me organize things so well! I love the "Reading" List! You can add books you'd like to read, you're currently reading, rate the book and include tons of info. I've taken it a step further an added my e-books, chapter summaries, etc to keep all of my book information together and easily assessible for quick refreshers at any time! I could honestly go on all day about all of the amazing, helpful, and time-saving features within Notion.

Nachteile

I honestly cannot identify much that I like least about Notion. So far I am loving each feature. As with anything, some things may take time to practice and figure out (an example is creating my own templates using formulas etc to meet specific need, but I'll work on that later when time allows). Overall, Notion is VERY intuitive and easy to use.

Vorteile

Notion was the first app I used on my Macbook Pro to organize my entire life, track all of my notes, coursework progress, document drafting, saving bookmarks, publishing public pages to the web and sharing information with others. These are just some of the older features, recently they've added new tools to customize and make the most out of the app. There are plenty of free features to make this app very useful.

Nachteile

There is no Offline version, unfortunately. Not only that, I wish there was a way to turn off the AI feature, or use an API key from a non-Notion AI integration.
I also wish there were more integrations as well, but I haven't looked into that side of things for quite a while, so there might be many more that I'm unaware of.

Vorteile

I started using Notion because I needed to organize my work tasks better. Soon, I realized that Notion allows me to plan my content strategy and social media calendar with extreme ease and clarity. The biggest benefit has been the ability to save inspirational material from around the internet without consuming storage space on my computer or phone. I’ve created tables and a calendar where I can track the progress of each of my projects.

Nachteile

Alongside Notion, I started using the Notion calendar, which can also sync with Google Calendar, for example. This calendar is, of course, synchronized with the project management table I created in Notion. This feature has also been extremely helpful. However, I would appreciate the ability to customize the calendar’s color scheme (it’s currently just gray), so that different events and reminders would stand out more clearly.

Vorteile

Notion allows you to run a business, and keeps you on track with managing projects so you meet deadlines with ease. It allows you to brainstorm your ideas, and flush them out or make notes for later so you have a point of reference to further expand upon. Adding pages and blocks are super easy and I can collaborate with my team so everyone is notified of what is happening in regards to time specific tasks.

Nachteile

You have a limit on file size on the free plan which is 5MB. Although that's still quite large you cannot go any larger than that. There's also a limit on how many people you can collaborate with on the free plan, but if you're team is 5 people or smaller you'll be able to function quite well. Anything over these two hurdles you will need to invest in a paid plan.

Vorteile

Love the easy to use interface, flexibility to create whatever tools you want, unlimited data and file uploads, Notion charts, and automations

Nachteile

Can't really think of anything I don't like except the expensive price

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