ActiveCollab

Vorteile

wow what software!!!. it allows me to increase my output and it motivates me and my team.

Nachteile

Unfortunately the number of tasks is very limited and there is no communication tool

Vorteile

The platform makes communicating with team members a breeze. We have a multitude of projects and tasks within the three departments - A/C helps keep everything organized and on track. LOVE the landing screen "My Work". The calendar view is awesome for our morning meetings. It is great that we can filter by person or project on the calendar. It's a robust feature that other platforms did not have. Really enjoy the notifications when I mention a team member. The robust area within a project including Tasks List, Discussions, Files, notes, Time, Expenses, Activity is great. Not only does it encourage collaboration it fully supports remote work. On the task list, we can drag/drop tasks. Filter by assignees, tasks lists, due dates, or completed tasks. You can also review the overall project progress. A/C has some great reporting features. I like how we can star projects. Simple features like that are NOT overlooked in the A/C platform.

Time tracking, invoicing, and estimates functions look great. We haven't used them yet but we will eventually. I appreciate the pricing. The customer support is quick and responsive. Our team has embraced the platform and I feel we will continue to use it for years to come. I would recommend the platform to others.

Nachteile

Disclaimer: We use it a bit outside of its intended purpose. Our group is Marketing, Web Development, and IT. Although there are a ton of project-based objectives within the departments there are some marketing functions that are not project based. This is the biggest thing I've got it's not a deal breaker. Maybe extend the software to include flexible user accounts or setup different types of project areas. That isn't necessarily project oriented.

Minors:
Recurring tasks are a bit of a pain to setup the first time
Multiple different calendars confuse people sometimes and they end up creating a calendar for themselves.
Maybe we could setup tasks requiring a sign-off? Maybe this is already a feature and I don't know how to do it yet?

Vorteile

ActiveCollab outils de gestion de projets pour des petites entreprise dans le temps et le tarif

Nachteile

pas d'inconvénients dans l'utilisation de ActiveCollab

Vorteile

Simplifica la gestión de proyectos y la colaboración en equipo, mejorando la eficiencia y la calidad del trabajo.

Nachteile

La curva de aprendizaje de las funciones avanzadas de ActiveCollab es grande.

Vorteile

My favorite tool in ActiveCollab is the task management feature. I can easily track users and comment on their task progress. I can also estimate the duration for each task and make various planning with the project goal in mind. Furthermore, I can also add attachments like images and documents from my desktop. The invoicing feature is also something I like as creating and tracking invoice is straightforward and simple.

Nachteile

One of the drawback of ActiveCollab is the lack of integrations with other apps. In addition, there are a learning which new users need to overcome. However, after conquering the learning curve it should easy to use. Another dislike is the dashboard which is not so user friendly.

Vorteile

It is beautifully designed so initially it seemed easier to use and navigate.
It had a client portal and I could track my jobs and invoice/do estimates all from one place.

Nachteile

It has hidden fees. Everywhere it advertises itself as only 7.50 a month. - But using the MAIN FEATURES OF WHY I WANTED THIS APP is extra, like invoicing, time tracking and using the client portal. This was not made clear initially. The client service is terrible. I would ask questions but there response was really terrible english language - not what I would expect from an international app that everyone should be able to understand. Especially a client service person called Darla. Terrible and rude manners and unhelpful.!

In Betracht gezogene Alternativen

PlutoLMS, monday.com und ClickUp

Warum ActiveCollab gewählt wurde

I wanted a app that I could use to track my projects, my daily tasks, and has a timer. Plus I can send out cost estimates and invoices from and my clients can log into to track and make note of project progress and timeline.

Zuvor genutzte Software

Todoist und Asana

Gründe für den Wechsel zu ActiveCollab

Activecollab seems to be the cheapest option where I could managment my projects, finances and clients from one place.

Vorteile

There are actually two PM tools that I absolutely love - Nifty and Ora, however, as much as I love them, they're a bit too "technical" for the layman to use. If you're not heavily invested in software development, they can be overwhelming, but ActiveCollab offers a really clean UI and superb UX that make onboarding new, casual users a breeze.

The features offered in ActiveCollab are on par with the industry and mean that you can grow into the product as a team without worrying about boundaries for the most part. I only say "the most part" because I'm on a lower tier plan that doesn't include things like Invoicing (something I use a different product for anyway).

Nachteile

While I guess it can be seen as a "smart" business decision, I think gating things like Invoicing behind a pay wall doesn't feel great as an end user. It's just the psychological aspect of it all, right?
If you said I had to pay $7.50/month for a plan and then an additional $3/month for Invoicing, I would be less inclined versus just being asked to pay $10/month for everything.

I think the pigeon-holing of Invoicing being behind a plan that is also a price per member can also be a crux because the functionality doesn't really change between a 2 person operation and a 200 person operation, but the two would pay a crazy amount of difference ($6 vs. $600) just for Invoicing.

Vorteile

The very first thing I would like to highlight is ActiveCollab's great, minimalist design. It is one of the most beautiful UI I have ever used. Everything is clearly and logically laid out and it doesn't take many clicks to get to the desired item.
The project management is also simply beautiful, so you don't lose track of everything. Tags and statuses can be customized and the integrated calendar provides an overview of upcoming tasks including deadlines. Task lists and to-dos can be added to each project and sorted by priority. The time tracking is also a nice feature, so you don't have to rely on another program.

Nachteile

Currently, I still find creating customers a bit too cumbersome. I first have to navigate to the "Contacts" item and create the respective company before I can assign a project. I would like to be able to add a project directly from the list of the corresponding company/contact without having to switch back and forth in the menu. An integration with HubSpot would also make work easier if contacts are constantly synchronized, because with HubSpot I always have all contacts automatically.

Vorteile

Timelines.

Nachteile

Not reactive interface. Terrible iOS app.

Vorteile

- Simple, clean UI
- Easy to learn
- Clear structure (teams, projects, categorized task lists) that works well for us
- Ability to sort things in the My Work list, so I can arrange my priorities for the week and then easily reorder things as tasks are completed.
- Integrates well with Dropbox
- Powerful customizable reports (ex. can easily see what got done in the past week on project A, or can get a clear portrait of what employee B did for the last month)

Also, when you're in the middle of writing something (ex. a comment or a note) and get interrupted, it *retains* what you wrote (even if you didn't submit it and no one else can see it). This has saved me so much effort, since it's hard to juggle doing things with documenting them.

Nachteile

- The Asana importer didn't work for me. This resulted in a huge amount of effort migrating projects and tasks by hand.
- AC emails you every time you're added to a project, and you need to be part of a project to see what's going on in it - we use this for workplace transparency, so there are a lot of projects and the notifications are irritating
- Can't easily transform a task into a project
- The My Work interface doesn't automatically refresh when there's an update on one of my projects, so I can be in AC all day and still miss some notifications (unless I enable email notifications, which I dislike).

Vorteile

ActiveCollab is far less expensive than BaseCamp and more visually appealing than the likes of Zoho or Trello. This makes it ideal for freelancers (myself included), but it could work for larger teams just as well.

It's available everywhere I need it: the web, my Mac, and my phone.

The overall workflow is insanely simple, yet powerful, allowing you to create new clients, projects, tasks and sub-tasks with ease.

Every time you find yourself thinking "hmm...I wonder if ActiveCollab does this..." whatever you try works just as you expected it to. That's a sign of really good UI/UX thinking.

Their customer support is fantastic, as well. All the people I've talked to have been real, friendly humans never bots or clueless outsourced drones.

Nachteile

The Mac app is still being worked on, and it has a few startup bugs, but works fantastically, otherwise.

Vorteile

L'option Charge de travail et Agenda sont vraiment géniaux pour planifier notre semaine.

Nachteile

Il n'y a pas de façon de créer une banque de contacts pour la facturation des clients. Pour enregistrer les coordonnées des clients il faut absolument les inviter à collaborer dans le logiciel.

Vorteile

The best part of Active Collab is just how clean and minimal the program is. It is super easy to navigate the platform and figure out where everything is. I also enjoy the ability to send Invoices within it. I can't tell you how nice it is to not have to bug accounting to create a simple invoice that should only take a few moments.

Nachteile

The thing I like least about Active Collab is that you can't add emails to the platform in order to keep track of conversation topics. I understand the reason behind this might be because you can invite clients in to the software and communicate with them within it, however, I like the option of having both because some clients are more likely to email rather than to learn a new software and make notes and place comments within it.

Vorteile

Two things stand out about Active Collab. First, it has a fully customizable API that can be installed on premises. Second, the price per user is very affordable. It would be a great tool to use if you want to spend the time on the API to customize it to your needs.

Nachteile

Out of the box it is missing things that I would have expected to be present. The workload dashboard isn't very helpful, and it seems like another tool that is trying to tack on agile project management where it wasn't initially built for it You can switch to a Kanban view, but it doesn't keep a separate backlog, which we prefer to have separate from the sprint work.

Vorteile

- Emails team members tagged on a post automatically
- Allows you to attach documents and screen shots directly inside a conversation
- Allows you to assign tasks to specific people
- Allows staff to keep their emails private with outside vendors

Nachteile

- As an end user that was forced to use this product on a project it was difficult to get used to the work flow and to understand, where and how to start a new thread
- Not easy to see how to clear or finish a task when one has been assigned to you

Vorteile

I love the fact that the collaboration tools are simple and VERY intuitive! Not everyone needs ALL the bells & whistles and not all your clients are tech-savvy to handle to power-house of other more elaborate tools. ActiveCollab keeps things simple in an elegant way! There is beauty in simplicity! 🙂

Nachteile

What would have been seen as “a lack of features” is actually a plus in this case as this tools keeps the essentials and provides the best intuitive interface and flow that even novices get use and get into things quickly!

Vorteile

I have tried multiple task management software for our company, But anyhow I was not satisfied with other product because of no option to manage workload or time and invoice calculation or somehow workflow is difficult for non technical user to use.
Activ Collab has the most simple UI and Design. Only 1 or 2 days training will be sufficient for any users to understand it.
Workload segment is really simple and most important functionality it have.
And the support team is really great.

Most importantly - it have self hosted options which is utmost priority for us for data security and privacy and also we can reduce cost for our users.

Nachteile

Android app needs improvement. It doesn't comes anywhere near to desktop web version.

Vorteile

I love how easy it was to implement across our IT team. We started using this for our project management and it has drastically increased our efficiency and communication.

Nachteile

The only thing I have found that I dislike about ActiveCollab is there is no due date for overall projects. You can create due dates for individual tasks, but it would be nice to set it for the project itself. In no way has this impacted our performance, it would just be a nice feature to add.

In Betracht gezogene Alternativen

Basecamp

Vorteile

MOST: The desktop version. Structurally and organizationally sound. Streamlines workflow and allows multiple leads to see the workload and run reports on their various departments. Really helps with tracking estimated time for the individual and their part in the project. Communication is up and the stress of the communication is way way down. Creatives have more freedom and administrators and managers feel like they have the control they need. Love the Command+K shortcut we found today. We're still learning how to customize it to our team. It has made dealing with 60 national brands much easier and has put an end to the grade school feeling of walking up to the gigantic whiteboard to move color blocks around.

Nachteile

Notifications - We believe if a Project is set up and has multiple tasks that run linearly, we should be able to connect them and have a notification sent to the next person when the person before them has completed their task - An automated "passing of the baton" type of thing.

Vorteile

active collab is a good app for team project management with synchronization in the cloud from a server.
provides a lot of tools, such as: task management, collaboration between the team, real-time monitoring ... where we can maintain a project in a very organized with a list of tasks.
and among its tools, the ones that stand out most in this application are the invoices. It allows to issue invoices easily for the work that is being developed and thus save time and receive payments in a better way.

Nachteile

We can obtain this application with monthly plans that adapt to the work to be developed. but it depends the plan that is contracted could be costly for the project

Vorteile

As a graphic designer, communication is key, and this helps keep projects in line and on point. It's well organized lists of current work, status, and file sharing help the proofing process, and keeps key players in-the-loop. Time management and tracking is also a big plus.

Nachteile

Project Management can be a bit overwhelming while performing work: keeping tabs on proof rounds, comments, and new orders. The demands for multitasking weighs down productivity, so it's up to the users to manage expectations as well. There is no middleman.

Vorteile

It's a flexible tool that can adapt to different work situations. Its uses range from simple task lists to time management; so you always have a clear view of what you have to do. But you don't have to go at it alone, since ActiveCollab makes it easy to work with other people. It doesn't matter if you are working in the same company or if it's a collaboration with other professionals. Or even, if you want to keep your clients in the loop, letting them know how you're doing in their particular project. ActiveCollab provides a scenario where all of that can happpen. As it is said in the name collaboration is at the core of what this software does.

Nachteile

It can become complex. Since it's a multifaceted app, it carries a certain degree of dificulty when you are first using it. Though with use it becomes simpler, since you become acustomed to its use.

Vorteile

I love the ease of use. Project Management software is usually over bloated with useless features, whereas AC has all the features required to help run a smooth ship. I especially love the GANTT charts ;)

I've reviewed almost every web based PM software out there. Nothing came close to the simplicity and short learning curve of Active Collab.

Nachteile

Their Reports UI needs some polishing up, since not all options make immediate sense to me. Other than that, the software works as advertised...

Vorteile

ActiveCollab has one of the most cohesive packages for project management that I have ever used. Everything is right there and it isn't too overwhelming. They really know what they're doing.

Nachteile

I would like to see ActiveCollab add a system wide time tracker to the app. I can manually put it in, but I would like if the app just monitored the open window and recorded a log.

Vorteile

Interface is easy to use. Plus, depending on your needs and requirements, it touches a lot of them: time tracking, simplistic resource management, scheduling, task management, project conversations.

Nachteile

The schedule could use some love. Ideally would like to assign multiple people to tasks, as well as have tasks be dependent on one another so timing can be adjusted.

Vorteile

Really enjoy using Active Collab, a fast and easy way to stay on top of a multitude of projects within a large team. Efficient use of time.

Nachteile

The only glitch that is frustrating is when files will not upload and we have to email files through, this can lead to someone forgetting to upload later and not be able to access the files related to the project or the task.

Vorteile

It's easy to use, has a friendly interface/user experience, lots of useful apps as complements (like timmer, slack, or desktop app). Also you can give acces to customers to see the progress of projects.

Nachteile

The thing I deal with is that tasks can't be assigned to two people.

Vorteile

it is pretty simple for usage enabling you to easily organize your team and have a clear insight into status of all projects.

Nachteile

user interface - design has been a little bit grayish. it would be nice if you could just highlight some parts with the other more vivid colour.

Vorteile

Great task manager
Great user manager
Great Notes manager
Great discussion panels
Easy files integration and search
Good mobile app
Easy import from other tools like trello

Nachteile

No crm
No email integration like Insightly where I can get custom AC code and when reply to someone to have that mail bcc in Activecollab.

Vorteile

Ease of us. We've been able to take a large pool of stakeholders for our main project and integrate them into the app with a minimum of change management.

Nachteile

More charts and reports related to project management would make it more useful for our leaders tp assess status.

Vorteile

UI interface. It is very intuitive and simple to understand. I do also like the reporting system which is very complexed and useful to generate monthly reports.

Nachteile

Add some financial stuff linked to the employees like monthly reports vs monthly payment. Stuff like that.

Vorteile

I really enjoy how simple it is to use Active-Collab. Everything is displayed in very friendly user interface and looks organised.

Nachteile

Sometimes i'd like to be able to search for a task within certain project when I know only the name or part of it. I am missing this feature now.

Vorteile

It's so easy to use. We also offer it to our customer to use is as a ticket system. It s easy to explain and the customers are very happy - better then writing tons of e-mails...

Nachteile

Sometimes it´s a bit slow and with one missclick you lose a text you wrote.

Vorteile

Kanban view, subtasks and subtask assignment, labels are pretty useful features to use. Also love the reminders feature, we use it to ping each other about the tasks.

Nachteile

My work' page is bizarre and barely useful to me. Everything else is pretty usable.

Vorteile

Keeping track of what everyone else is working on, as well as my own workload. This has seriously helped our team leader maximize efficiency.

Nachteile

It was a bit of a learning curve to figure out how to make this software work best for my personal needs.

Vorteile

Having a spot where everything lives is great! Being able to track hours within the project management app is a real plus!

Nachteile

The ActiveCollab calendar is not well developed. Having calendar items tied to tasks is not intuitive nor useful.

Vorteile

Great to talk to clients/hide things that only team should see

Nachteile

Very hard to find tasks once completed, not always clear..

Vorteile

- Simple
- Can be installed on your own server
- Not expansive
- Has time tracking and Timer App!!!
- Has expense tracking
- Stable (without frequent changes like Basecamp )
- Great for small teams and design agencies
- Mobile Apps

Nachteile

Some very minor bugs in a text editor and reports UX could be a bit better. But this is just my picky points. Overall I thing the product is excellent. It is like old basecamp but better.
I wish they work more on a Trello style board to give more freedom there.

Vorteile

Easy to use, speed, many of the features you need. Beautiful modern design, friendly user interface.

Vorteile

Love how easy it is to communicate with a large group, assigning tasks, and offering feedback on a large complex project. Not much of a learning curve for our team, considering we assign most of the tasks, and coordinate tasks amongst projects (we aren't the developers).

Nachteile

The simplicity is a bane at times when we require possible complex visualizations of our projects. But that sort of thing is easily solved through conference calls with our developers. Outside of that, it's really hard to find a con for this.

Vorteile

Great modern UI, very responsive, no clutter. You can start using it without having to RTFM - it's obvious that ActiveCollab folks have spent a lot of time designing a very usable UI.

Nachteile

Lots of functions, so to be able to use more advanced functions you need to sit down and take your time to know the software. But once you do...! ;-)

Vorteile

the ability to track hours and project management is great. the interface is simple enough, our clients are able to easily navigate the program .

Nachteile

to utilize the incredible calendar feature - everything is tied to the task function. active collab is built to function as your one-stop shop for all project management, billing, hour tracking, calendar management, etc. we don't need all of those features for our company - so it would be great to just plug events on the calendar without creating/assigning tasks.

Vorteile

quick sign up, quick import of lists, able to get up and running easily. analytics are pretty good as well.

Nachteile

the more advanced and complicated campaigns weren't so easy to set up - i ended up getting someone who was skilled in this to do it for me.

Vorteile

Ease of managing tasks
Tracking Time
Activity log to analyze work flow
Availability across different platforms

Nachteile

There is a project progress bar on the right side of tasks. It is not given too much importance I think.
It should have given much importance like colored for different labels and placed on top of the tasks/on top of the project.
Colored labels are not available.
Selection of files based on date/month.

Vorteile

The ui/ux is simple and easy to use and the learning curve is really easy.

Nachteile

Unable to set timeframe on sub tasks and assign multiple people to tasks/sub tasks

Vorteile

simple and intuitive
platform is fast
support is great

Nachteile

bulk actions can be made better (selection of multiple tasks for deletion)
there should be a screen only for timesheet entry across multiple projects

Vorteile

I can organize my tasks, collaborate with students, and organize dashboard the way I like. Another great feature is timer that helps me with time management for each separate task.

Nachteile

There are some bugs in the mobile app, apart from that, everything else is positive.

Vorteile

The combination of features, the API, the add-ons, permission management, project template creation, and UX.

Nachteile

We haven't found anything significant that we would improve about it so far.

Vorteile

I like:
- email notifications
- assignee feature
- tagging people
- notifications that include mentions
- my tasks and projects overview

Nachteile

- the time tracking feature is not fantastic
- I haven't tried or know about a mobile feature, but that would be cool
- sometimes, as it is conversational, it can be hard to track updates

Vorteile

The platform combines the maximum functionality, while everything is quite simple and understandable. Here there is a kanban, a Gantt chart, an expense account. At the same time, there is even an application for time recording.

Nachteile

I do not like the mobile app. It is limited in functionality and updates tasks in time, you have to restart the application. I want to use the application in the same volume as the platform itself.