Veeva Vault

Vorteile

Veeva Vault has good features that are standard across the board, but they also integrate well with each other and allow a lot of extra features through customization.

Nachteile

It can be a bit expensive for companies that are just starting off or are small - and there are alternatives out there that are good enough or can suffice for the time being. Also, if someone is not trained well, they can definitely make major issues in the system and support from Veeva may take too long to fix certain large issues.

Vorteile

As job creator, it is easy to upload documents, link documents as references, and send virtual job bags to a team for review and sign-off. It date stamps each action, which covers you, if project run late, it objectively demonstrates where bottle necks are in an organisations 'sign-off' team.
As a reviewer, the exact text in a substantiating reference to a claims made in documents are shown, saving time looking for exactly the right text in a reference.
It is intuitive to use, if have experience using other review and approval systems.
It is reliable and doesn't crash like other systems. In 2 years I have never needed to call their Support team.
It can handle different media types for review, such as pdf, video, etc very well, better than predecessor systems.

Nachteile

As a job creator, it takes time linking references to a document, unless you like repetitive tasks. If you upload a new amended version after 1st review of a document, it can loose the linked references. Which if its a 10 page document with 30 references is frustrating. There is a copy references, button, which does take the references into a new document, but it can drop links to which text the references are substantiating.
As a reviewer, it has no Cons.

Vorteile

It's great for proving to auditors that you have intense control over documents. Has a solid tracking of actions.

Nachteile

Far too expensive for regular use. Most industries require access for all staff, having to have a secondary login for all staff makes it a pain to use.

Vorteile

The best feature I like most about Veeva vault is its seamless collaboration features with real time editing, commenting, integrated chat and approval tracking is very good.

Nachteile

The thing that is not good is that it its performance is slow with large datasets and there are latency issues.

Vorteile

It has many functionalities and menus and the ability to filter your search effectively

Nachteile

The RIM (Record information management) structure is cumbersome to me: the interplay between an event, a submission, a regulatory objective and an application is complicate

Vorteile

Excellent cloud based platform providing seamless document management capabilities.
Scalable system with ease of with ease of assigning roles and responsibilities.

Nachteile

Pricing is high as compared to other players in healthcare, including user licenses.
User interface can be made better

Vorteile

Seems to be mostly stable and no unhandled bugs. It is usually quite snappy/responsive.

Nachteile

Poor search functionality; for a content management solution search functionality is vital. If it fails on this, it's dead in the water. Veeva seems to be aware of this deficiency, and had documented their way out of it. They should just fix it. There's other issue/UI bugs that I would expect to be caught during beta testing.

Some examples: if text is entered in the search box, and an item is hovered over, the hovered item is returned when pressing enter, the search text is not executed. There are drag areas for files that do not always work. The main search bar does not search everything; by default is searches documents, pasting/searching a change control ID in this state does not return the record.

Vorteile

We use this application to manage training materials and documents that we need to share across sites and ensure all employees read and acknowledge. Veeva allows for version control between different drafts of the document, as well as the option to share the document between multiple owners, which is great for when you're working across state lines and time zones. There is also a date control for retiring the document upon expiration so that you no longer need to manage expiration for GMP (or just time sensitive) related files.

Nachteile

The login process to view the document has caused some headache on our team. Veeva seems to be only somewhat incorporated into the company workframe, meaning users have to sign in with a different username and password than what they would do to log in to other company resources using company credentials.

Vorteile

I used Veeva Vault, specifically the PromoMats app, at one of my previous jobs. It was a huge step above EMC Documentum on-prem implementations for dealing with 2253 Forms. If you are an end user, Veeva Vault has a really intuitive user experience, and their annotations tools (ex. different color annotations, highlights, etc.) make dealing with promotional materials a breeze.

Nachteile

From an administration and configuration standpoint, especially for lifecycles and workflows, Veeva Vault can be quite complex. Guess that's why they offer really expensive certification... which I'm fine with b.c work paid for it. The admin interface and the process of validating whether or not your workflow will actually work is not the most intuitive.

Vorteile

As a medical reviewer of documentation that is provided externally, it's an absolutely joy to work within Veeva Vault. It is easy to operate, upload, and review documents. There is an interactive means by which comments can be added and responded to on the relevant document. It's also a great place simply to organize content, and to make it available for applications for CRM. The software is continuously being updated and they are very receptive to feedback. Takes no time to set up and is easy to train new users on.

Nachteile

This may be specifically an admin problem, but I've noticed some problems with action items, where 'Approve for use' will appear twice. Seems like these things do get fixed quite quickly once escalated.

Vorteile

The Veeva PromoMats UI is intuitive & easy to learn for reviewers/approvers. It takes a little more time to learn the process as a document coordinator, because there are more steps to follow, but overall still on the simple side to learn. It's a centralized system for all of our advertising & promotional material approvals. Allows for collaboration between users in different time zones/locations. The ability to link reference documents (clinical studies, journal publications, etc.) within the job allows quick access to pertinent material.

The newest UI update that included the ability to export annotations as live PDF comments is a game-changer!

Nachteile

Until recently, annotation exports were sort of clunky/hard to follow - however, the newest UI update included the ability to export annotations as live PDF comments, and it's a game-changer!

Vorteile

I used Veeva vault for document repository and document relationships. The way that it has parent child relationship of an article made user access at ease and also it has user friendly interface. Also, they provide APIs which is very easy to integrate with third party applications. I have implemented an automation on Veeva vault using API to upload documents for the articles.

Nachteile

I dont see any thing to like least, all of their features are excellent.

Vorteile

I have mainly used the RIM (Regulatory Information Management) Suite of the Veeva Vault Application/Software. It is very easy to use, flexible and customizable. If you compare it with other similar tools in the market like Generis CARA then I would prefer Veeva Vault RIM more because it is much more user-friendly and we have vast amount of API related configuration available for it. There are a lot of Help articles available for Veeva as compared to CARA.

Nachteile

Veeva Vault is more suitable for large projects/company with a large number of users. The license and training cost is also very high as compared to the other similar tools.

Vorteile

It is an easy to use tool to store documents for clients. It allows us to upload documents to the clients cloud easily.

Nachteile

The time it takes for finalization is too long.

Vorteile

Veeva Vault is a very useful Regulatory Information Management software. It is user friendly and helps in various ways for managing and archiving of the Health Authority submissions, Advertisizing and Promotional materials review and approval, helps to comply with the regulatory requirements.

Nachteile

It would be good if the software has some ad-ons and more options for Regulatory information management. Otherwise Eva Vault is a very great system.

Vorteile

I like how customizable this software is - there are seemingly endless metadata options. Also i really enjoy how holistically it approaches APS development from drafting, referencing, reviewing, layout creation, proofing all the ay too archiving source files - it really does it all.

Nachteile

Sometimes the help features or FAQ's are not helpful as they are general and a client has often customized their version of Veeva so that the instructions no longer apply and customer service doesn't always have an option.

Vorteile

Veeva Vault is easy to navigate. You can update the metadata quickly and easily without having to put the document through a workflow.

Nachteile

The current version we are using is not set up for the workflows that we need, therefore we have to use another system for our workflows. We need the ability to redline in the workflow and track changes. We also need the ability to reject/accept changes and approve or deny. We are research a better process within Veeva Vault.

Vorteile

Security features that you can attach to a document and their version control system that is provided by veeva. You can render any document to Pdf version for reporting purpose.
Integration of Veeva is extensively available via API that they provide.
Nice system to maintain Quality Complaint process.

Nachteile

While rendering a document through API it takes very much time to publish documents to other system while Integration.

Vorteile

Collaborative reviews and approval workflows are essential for the production of our documents. Audit trail. Security.

Nachteile

Time out feature means having to log in repeatedly during a review. IE not supported.

Vorteile

Using this software help the clinical team manage all the document more easily.

Nachteile

Sometime because there are so many user uploading documents the system gets a little slow.

Vorteile

API Integration, Security Features for Documents, Version Control system.

Nachteile

A document retrieving through API is very time-consuming due to which performance get slower while integration of documents in another system.

Vorteile

Use it to store all documents and is used to manage the versions of these documents. It is easy to route them and has a inbuilt approval system. It can also be synced with Office and email so you can receive notification when the document is issued and effective. It can also be linked to training softwares. We easy to login once password is saved.(Auto login)

Nachteile

Not too much of a con but something for future improvement. The advanced search feature can be improved upon so as to assist in finding a document faster.

Vorteile

Veeva is so easy and intuitive to use. The functions are straightforward so it’s easy for beginners to learn the functions of Veeva.

Nachteile

Unsure how to organize library of references or knowing how clients like to approve of references to use for promotional materials.

Vorteile

Super easy to use compared to other products for the same purpose. Easy to navigate and track documents as well.

Nachteile

Nothing! It's wonderful and has many features other products don't have.

Vorteile

Mostly intuitive to find and log information. Information seems to flow through system in a helpful manner.

Nachteile

Recent upgrade made this a little less user friendly. Sync process tends to show some recent glitches as well with calendar functions

Vorteile

Version control, review work flow, approval work flow all ensure documents have an audit trail

Nachteile

Each user needs different level of access

Vorteile

Veeva vault can handle a large amount of documents, and will easily detect any duplicate documents. I've never seen it crash, and the interface is intuitive and easy to use. I've also heard that their tech support is very good (although I've never needed to use the tech support personally).

Nachteile

There are often a number of unnecessary steps when using the software (for example, you can't upload multiple documents at one time, so you have to go through and upload each individually).