Flow

Vorteile

Flow is an incredibly intelligent tool. Its capacity to organize numerous tasks across various teams is fantastic, especially in a business with numerous clients where keeping things categorized is crucial. The feature that allows for recurring tasks is a real lifesaver! What I appreciate the most is the flexibility it offers for setting up recurring tasks on specific dates, whether daily, weekly or monthly.

Nachteile

When dealing with a large number of cards, the absence of color-coding or the ability to establish visual priorities can make certain projects feel rather daunting. Having the option to apply visual tags would be a valuable addition. I'm looking forward to the upcoming mobile app update with the new UI.

Vorteile

300+ connectors for seamless integration with Microsoft products and others

Nachteile

It lacks a centralized orchestrator which can help in centralized monitoring & deployment

Vorteile

Flow used to be a perfect task manager for small teams

Nachteile

With Flow X update they've implented a buggy, slow and inconvenient version of Slack inside the task manager. During the last year not a single improvement was implemented in the task manager, all the efforts go to this "yet another" corporate chat.

In Betracht gezogene Alternativen

Gründe für den Wechsel zu Flow

Vorteile

- It's just gorgeous, I mean its weird to list it as a pro maybe but considering the competitors using this app is just wonderful.
- Super visual, don't get lost in those gigantic todo list. In flow you can see all the timelines of the tasks.
- Filtering and searching is soo easy
- It's so much easier to use than jira and asana. It works great for small teams.

Nachteile

- The mobile app needs a little bit more polish
- Not so good for really big teams

In Betracht gezogene Alternativen

Gründe für den Wechsel zu Flow

Vorteile

I was invited to a team that uses Flow. Compared to Asana, the user experience is better, which makes it a tool worth exploring for your next project.

Nachteile

The trial was too short, so I could not convince another team to try it...

Vorteile

Really liked using Flow, specifically for task planning and prioritisation purposes. Ability to converse around items, add files, tag people and add subtasks was really useful when planning events - essentially creating really interactive checklists. Neat graphic presentation, clear to use and felt satisfying to mark off tasks, always a bonus.

Nachteile

Can be a bit fiddly to initially set up, lists by definition should be super-easy to input, but can feel a bit clicky as you create multiples of new items. Project Management ultimately not really the forte, which is possibly a user misconception rather than a product issue, but more gantt-style features might help manage rather than just visualise things.

Vorteile

I liked this tool for its appearance. Yes, its interface is quite nice and modern. It's cool how instead of having a single place to write down your to-dos, you now have multiple tabs and sections that you can explore to find those tasks you forgot existed.

Nachteile

The fact that there are so many features and options can be a bit confusing.

Vorteile

I love Flow for a lot of reasons! The main reasons I love this software is its ability to make staying organized and on top of tasks simple and easy. As a graphic designer, I tend to be more on the creative side and less aware of numbers and dates. Flow allows me to keep all of my assignments organized by the due date which helps me prioritize projects and never miss a deadline again. Not only does it keep my tasks organized, it also allows other people involved in the project to be in constant communication with each other. You can upload attachments, coworkers can see and comment on your activity, offer suggestions or edits in real-time all within Flow. it's almost like having a Facebook timeline for your project! Using Flow has really streamlined our entire creative process, from conception to completion of a project, Flow enables us to be on top of our game and focus on what we are good at, providing the best creative service we can provide.

Nachteile

If I had to give one complaint about Flow it would be the user interface, if unfamiliar with the program and how it works it can be easy to get lost in the many layers of tabs.

Vorteile

Flow doesn't try to solve the entire spectrum of Project Management problems, but the ones it does solve, it does very well.

Flow, like the name implies, has a certain flow that directs you through your project management and reporting. If you like that flow, which is extremely simple and easy to use, then you could plan pretty complicated projects and tasks, in a big team, and make it a joy to use such a tool - which is very rare in this industry.

Flow is also really good at making you focus on what's important by signaling and emphasizing tasks that you need to complete. It does so by simply knowing the due date for your tasks and then prioritizing it for you in a simple and focused manner.

Nachteile

Like every specific, non-generalized tool, it does what it does very well, but if you step outside of Flow's flow, it can become a hassle to use and all its benefits would go to waste, and then a different, more generalized tool will be more efficient.

In Betracht gezogene Alternativen

Zuvor genutzte Software

Vorteile

Flow is a really smart tool. The fact that it has the ability to store so many different tasks under different teams is awesome, especially working in a business with so many clients - it could get confusing if they aren't separated into categories properly. The ability to have re-occuring tasks is a lifesaver! And the ability to have those re-occurring tasks at specific dates of the month, daily, weekly, monthly, bi-monthly, yearly etc. is by far my favourite thing.

Nachteile

The only thing that I would say is a downside about flow is that in the past when they have updated, the user interface has been quite different, meaning it took a while to adapt - however they do do great tutorial videos to explain any changes.

Vorteile

Flow is beautiful to look at, which makes it enjoyable to use, an important factor to consider when trying to get an entire team on board.

After looks, speed is next most important thing for us. With flow you can input a task very quickly and very easily. Adding a new task without having to move the mouse and only by using the tab key is a powerful feature. Also, you are never more than 2 clicks away from seeing all the details you need about a project or task.

We're also fans of the Getting Things Done approach to task management. Flow is one of the best collaborative tools to help follow that methodology. Asana is arguably better, but it is so weak in the way it displays the list of projects, that we moved to Flow's premium monthly fee away from Asana's free option.

Thirdly, reviewing and managing projects has to be intuitive. For that you need to be able to see an overview of your projects and organize them in a way that makes sense to you. Flow gets it mostly right there. Being able to group projects is a great feature.

Fourthly, what does it looks like to be notified that a new task has been delegated to you? Some people prefer to be notified by email. Flow's email is clear and easy to scan through, which was especially important to our visually impaired team member. Flow has many ways to notify users, which is crucial. It is crucial to be able to use a task management tool in a way that makes sense to you.

Nachteile

For us, Flow could probably improve in the following areas:
- Keeping discussions separate from tasks and projects so that they can be retrieved later. "What did we say about that thing???"
- Deeper integration of the Getting Things Done principles, with an easy way to add estimated energy required to perform that task, how much time it would require and what context it needs to be performed in ("Do I need to be at my desk to do this thing?," "Remind me to pick up notepads when I am running errands", etc.)

Vorteile

The UI is very pleasing on the eye. One might say that everything flows well together (I'll see myself out). But seriously, I think that the team spent a lot of time focusing on ease of use, and everything just feels nice. There are a lot of features out of the box that are good for an individual user as well as teams.

Nachteile

It's not that flexible. If you use flow the way the creators want you to, then you're in great shape. If you want to go outside that setup though, you start to run into walls. Two features that I think are needed to bring this product to the next level: 1) custom fields, and 2) advanced searches that can be saved. You can filter a list by tag, keyword, even project color. But you can't filter using boolean OR or NOT logic. Everything is an AND, which limits the way tags can be used to raise issues to the top. And I need custom fields to track data points that maybe don't fit in one of the predefined categories.

Vorteile

We used to use Any.do for task management because we loved how easy it was to schedule tasks but their platform would lag and it was unsettling to think that there may be bugs that cause us to lose our tasks. Flow's platform is solid, super fast/responsive, I haven't seen a bug since we started using it almost a year ago. Their task scheduling is super easy and the way the UI is structured makes it easy for us to know exactly what needs to be done when. The task assignment functionality is perfect. The best part for us is that the entire platform is scalable, you could use it for a team of 3 or 300, Customer Service or Product Development, Financial Services or Marketing, Flow is super adaptable.

Nachteile

There is nothing I don't like about Flow, I was about to say that if there is one thing that I would add it would be administrative controls to customize the out-of-the-box "Favorites" list but I just went in and realized I can do that too.

Vorteile

Flow is great for organizing teams effectively, on a smaller scale. The cost is great for what you get. It is easy to use and well organized!

Nachteile

The interface got a bit less user friendly with the latest update. It took me a while to get oriented again. I would recommend a single home page that displays all notifications, chats and everything in one easy to read place - like a newsfeed.

Vorteile

What I like the best is the simplicity of Flow. When it comes to tracking tasks it is perhaps the most useful characteristic in any tool. I love task timelines -- they are so distinctive visually and the colors are separating them neatly.

Nachteile

I would consider Flow first and foremost for task tracking much more than project management. It can be definitely used for project management as well, but it is not as effective as for task tracking.

Vorteile

I love being able to set subtasks within my tasks, along with dates and descriptions for it. The way my tasks and projects are organized is better than any other task management software I've used.

Nachteile

The timeline feature can be improved a lot. From how it's filtered and to how it's viewed when you are viewing multiple people.

Vorteile

Wow! A - bravo for the team at flow completely redesigning this product for my first experience with it. It's as if they team overheard all of my frustrations with Asana and decided to solve every problem with it. Some of my favorite features; the ability to change one project back and forth between a list and board , adding start and due dates, PRICING! I am not forced into purchasing a certain number of seats and the per user price is incredibly reasonable, and the app is beautiful!

Nachteile

I truly don't have any major complaints, I'm excited to see more integrations like hopefully time tracking.

Vorteile

It's organized. I can select where i want to go and what I need pretty quickly and I it's not hard to find the graphics I need. I get updates whenever I'm tagged in something.

Nachteile

Tough to navigate sometimes. I find that I get lost sometimes when I click something wrong and I have to find my way back to where I was. I guess you have to use it daily to keep up with all of the updates.

Vorteile

has some features that no other app can offer; good design; good task management and assignment, possibility to attach files from cloud services and computer

Nachteile

there are still some bugs that need to be fixed; price is ok but for more than 3 users could be expensive

Vorteile

I like how I can colour coordinate my projects and give my tasks deadlines

Nachteile

I don't like how you can't easily coordinate with others on a tasks & how it doesn't notify you when a task deadline is coming up.

Vorteile

Simple interface, easy to see when things are overdue, and allows for email notifications.

Nachteile

It is clunky to use, difficult to see contingencies and or how multiple people work together on a project. This tool doesn't allow enough flexibility to easily see what is going across projects or workstreams.

Vorteile

Having tasks with sub-tasks is a big help for intricate and complex jobs, and having the option to chat allows us to refine ideas and avoid pollution of the tasks with needless and unintelligible discussions (like you get in Slack).

Nachteile

It's not possible to use the same formatting options in tasks as it is in chat, which is a bit weird.

Vorteile

It's really easy to see the progression of a project - we can see each person's deadlines to know where the project is and if things are on track.

Nachteile

When we have projects for each of the different teams we collaborate with, it can be difficult to find what we're looking for quickly.

Vorteile

Flow is simple while still having a large number of features that help keep our team organized. We love being able to manage different teams and projects, both as a group and individually. It provides accountability and an insightful window into everyone's workload.

Nachteile

Have had some issues with repeating tasks needing to be "reassigned" each week. It's not a huge issue, as you can easily tasks that are "unassigned" and quickly attribute them to an individual.

Vorteile

Love how easy it is to create and use checklists on this platform. So easy to keep tasks in the open to ensure they get done either by myself or by a team mate on time. Easy to keep communication open on the tasks at hand and their status.

Nachteile

Sometimes setting up a task can be tricky if there is no designated category for it set up already.

Vorteile

Basically everything. I loved being a part of the beta testing and sending feedback. I loved the Chat feature within the product (even though the mobile app wasn't as great of an experience). I love the interface, ways you can filter, search (old and new tasks) organize teams, projects, and tasks. I also loved the option to view in browser or download the app.

Nachteile

The mobile apps. The desktop was such a great experience, I was expecting the same on mobile, but it lacked the ease of use I wanted to navigate.

Vorteile

I didn't like anything about this software when my team was using it. The goal was to get all of us on board and using the software on a regular basis, but so many of us found it confusing to navigate. I consider myself fairly tech savvy so that says a lot about the platform. I'm so glad we since moved to a different program.

Nachteile

The interface is boring and difficult to manage, especially compared to so many other project management tools out there. With such a competitive market, you're better off using something else.

Vorteile

I love that task management and chat are under one roof. We were running different software for everything and it was too fragmented. Flow is smooth and easy and everything is right here.

Nachteile

I can't think of anything I don't like. It's a little weird that there are two phone apps (one for chat and one for tasks). It would be slightly better if they were integrated.

Vorteile

Best task management software I've ever used. Flow has made it really easy to quickly jot down my tasks, whether big or small, so I never forget what's ahead. It's so simple, yet after using it for a year I can't live without it.

Nachteile

The mobile app could use a bit of work, as sometimes it's glitchy and not very user-friendly. Seems like an iOS port.

Vorteile

I really like Flow because it is a tool that offers us extremely useful functions to carry out the management of projects at the business level where to plan, grant tasks to team members and visualize the progress or what is still under way in order to carry carry out this whole process is much simpler and organized, because the work flow to be shared decreases and you can move much faster in each project, its interface is very intuitive and organized, from a single screen you can have visualization of everything It also allows access to be carried out from any place or device.

Nachteile

I consider that more than negative aspects it is necessary that they implement new features that facilitate the use even more and give it more customization that makes the user feel more comfortable when using the software.

Vorteile

When I started with the team everything was tracked on a Google Sheet, in iCal and important information for events were always needing to be "dug out" of email chains or found on some miscellaneous scrap paper. Flow has definitely improved daily processes for me personally to ensure every detail is being handled for each event scheduled. I think it has helped my boss know what is going on at quick glance whenever he would like as well. The natural ease of communication with the team about tasks/projects/events is a great feature. Instead of doing something and reporting that it has been done Flow notifies anyone who is subscribed, this is a time saver. It is easy to set up repeat projects, which is great for our team because the same template of to-do's is used for every event. We have even added our event sponsors as users, we use to do back and forth emails about every event and inevitably the ball would drop. Flow has eliminated that by offering an easy to access place for everyone to see all of the information, which is huge. The great thing about Flow is that has the foundation to meet whatever needs you may have to get and stay organized.

Nachteile

I think most businesses are working with clients on a daily basis. I find myself feeling bogged down at times with keeping contact information/notes in the CRM system and then having to transfer it to Flow when an event is scheduled so the other team members are able to easily access it when needed. I would love to see a CRM integration be a feature available in the future!

Vorteile

* An effective workflow
* Helped us manage lots of parallel projects
* Less time spent organising, more time working
* Good support

Nachteile

* It took us a while to try and bend it in different ways, I recommend reading about why features work the way they do - it'll make things a lot clearer.

Vorteile

The integrated internal chat function affords me and my co-workers the ability to keep in touch at all times, despite the fact that we are a location-independent company with employees all across the country.

Nachteile

I love the fact that Flow has a chat application that I can use when I'm on the go. However, I often find that there are glitches and issues with this application. I would love to see a refresh with additional features!

Vorteile

There is a clear and understandable, er, flow to all aspects of the app. It's restrained aesthetic allow for a clear focus on the content (aka the work to be done) and some of its new views are really useful. The personal tasks calendar allows a clear view into each week; its integral to mapping out our daily workload.

Nachteile

When there are a lot of cards, the inability to colour or assign some level of visual hierarchy can render some projects a bit overwhelming. Being able to assign some visual tag would be nice.

I am excited to see the mobile app update to the new UI.

Vorteile

Catch up feature is amazing to know what the team is doing. Task list can be filtered by anyone on the team . Tags and filters are powerful and allow for great organization of tasks. The app is very easy to use and something everyone in the company can use. Great support and love the new interface/design.

Nachteile

I don't like that I have to pay extra for guest accounts but I hear that will change soon. Would like to add multiple people to a task.

Vorteile

When you work with a team that is not always together, this is a helpful tool to assign and keep up with projects and tasks.

Nachteile

At the moment, you are only able to assign a task to one person. When collaborating this makes it difficult to make sure more than one person has it on their personal task list. You currently have to subscribe any others working on the task.

Vorteile

Very nice design and ease of use. Their checklist feature is simple yet very helpful for me and my coworkers. The tool really helps us when we have a project that requires many small tasks. Love the sub-tasks feature as well. Cloud based so we can all log-in which is very helpful

Nachteile

Although their desktop site is great, I think their mobile has some issues. Limited in what is available on mobile. Lots of small errors on the IOS mobile.

Vorteile

- The UI is very minimalistic and can be used to maintain the standard for the application
- The same subscription contains both the task and team chat.

Nachteile

- The pricing is not startup friendly. They dont have a free version in the application.
- The app onboarding process can be omproved.

Vorteile

It's clean, simple to understand, customizable for your needs and they consistently make smart improvements without changing the focus of the product.

Nachteile

I'd like the ability to view recent attachments and links which have been posted all in one place. Like a "is this what you were looking for?" kind of feature.

Vorteile

Flow enables you to organise your workflow into projects and assign tasks to members of a team. This ensures that all tasks have a 'person responsible' and a deadline, meaning that nothing gets forgotten about. It is really good for project management.

It is also useful just on an individual level because you can see your personal to-do list in the 'assigned to me ' section. You can arrange your tasks in order of priority, plan your week by changing the due date on items, and tick and clear tasks once they are complete! This means you know you are working on the priority items, and you don't have to be stressed out remembering the things you have to do. This has replaced a paper to-do list for me, which I used to do and ended up messy and scribbled-on, and then I'd have to write up the same incomplete items onto the next day's list. It was inefficient.

I use Flow every day and highly recommend.

Vorteile

it was not easy to find it but in the end I came across this app that manages to meet my needs precisely. it is easy to assign tasks, it is easy to monitor if they have been performed, it is easy to attach files that are automatically saved in the cloud.

Nachteile

the design could sometimes be a bit confusing, the smartphone application is to be improved

Vorteile

It promotes accountability and it's easy to use and figure out. Being able to track and organize projects in a single place is great. Having different views is great for different mindsets. Being able to export project lists is very helpful in order to have a physical check list.

Nachteile

Being able to color code projects would be helpful to my group, so it would be nice if that were an option. I also don't like the way the new projects view keeps projects marked as completed on the calendar until their due date.

Vorteile

It's a capable task management system that checks all the boxes. You can tag other users to loop them in and assign tasks, you can set up subtasks underneath projects, leave comments, etc. It's also cheap for small teams.

Nachteile

It's particularly lacking in ease-of-use. I feel like things always take me a little longer than they should in Flow because I'm not sure where to go in the app. If I were more seasoned using it, that would be less of an issue, but it speaks to a need to improve the UX if it's not clear how to do things naturally.

I don't think it's better than Asana at anything, and Asana is free for up to 15 people.

Vorteile

First thing I noticed was its cleaner interface with soothing colors. I am a big fan of minimalistic design and Flow nailed it. The interface closely resembles to Encharge, but I digress. Since, I also use Trello, Flow was quite easy to adapt, use at the outset. Their kanban boards, collaborative features and lightweight design set them apart from other similar tools. I have just started to give this a try and might soon switch to it completely because it's cool. But there is one thing that stops me which is its storage for the basic plan.

Nachteile

Nothing much. With 25+ member teams the basic plan of just 50GB storage is quite disappointing.

Vorteile

It is not a chore to add new projects, or update them. Many similar services make admin a pain, whereas Flow keeps it at a minimum.

Nachteile

We chose Flow for several reasons, with one being the gantt chart that similar software doesn't have. However, Flow would be so much more useful to us if gantt charts could be printed/exported.

Hopefully this gets changed in future releases.

Vorteile

The Projects view that allows work to be grokked from a birds-eye view without losing the tactical, fine-grained focus.

Nachteile

I wasn't a fan of their team chat feature but they've pivoted in their latest iteration to focus on Projects.

Vorteile

Ease-of-use; Simple to understand and utilize, but the right mix of features to effectively manage a range of projects

Nachteile

Slow to integrate with 3rd party tools and software

Vorteile

The option to use kanban boards and lists when setting up projects caters for most project requirements. The ability to set deadlines for tasks, delegate and subscribe makes project management so much more straightforward.

Nachteile

I have found that the application on MacOS a little glitchy at times. They are always bringing updates, but sometimes that quick note you wanted to add takes longer than expected.

Vorteile

For small creative agencies who have been searching for the right project management software, Flow provides a Goldilocks experience'it's not too much, it's not too little, it's just right. Not to mention, also at the right price. Finally.

Nachteile

It's a small complaint, but within the notes of each task, any updates to that task are automatically visible. You can hide them, but have to click on the word Hide to do so. I would prefer to have the option to have updates hidden as a default.

Vorteile

Accessibility and Flexibility!

Nachteile

That more people don't know about it.