OmniFocus

Vorteile

OmniFocus is from the best task mangment softwere. allows me to structure and manage my tasks and projects virtually any way I want .Furthermore, it integrates with alot of popular apps ,OmniFocus is versatile enough that you can set it up the way you want.

Nachteile

It's only for Mac not available for pc or android
Pricing is bit higher.

Vorteile

The amount of customization and overall look of OmniFocus is great! I Specifically like how it handles the organization of projects.

Nachteile

It is not always clear what a function is intended for. I find myself having to experiment to figure out what everything is meant to be used for.

Vorteile

It had a well-developed priority system within the panel, I think it was the only and best strength that existed with this program, thanks to that the team became accustomed to developing tasks with a lot of balance, everyone in less than 1 week already knew how to organize their tasks. parties and be able to enter information about what they did and what they were missing regarding their software development task.

Nachteile

I had a very limited project review, it was difficult for us to enter several projects at the same time, I thought it was a more robust program with greater capacity, the individualization of each program could not be easily found and this, instead of saving time, set us back quite a bit. The login crashed very repeatedly during the day.

Vorteile

It's UI and Design is one of the best part which also provides different modes like: Dark mode and Light mode..

Nachteile

This tool is little bit costly and difficult for new users, other than this their is no any issue with the tool.

Vorteile

Omnifocus is an excellent task management system that integrates seamlessly with macOS. It is based on the Getting Things Done workflow, making it easy to capture tasks and process them effectively. This is a major strength of Omnifocus compared to other similar systems, and makes it an invaluable tool for staying organized and productive.

Nachteile

OmniFocus is a powerful task management tool, but it is falling behind with regards to integration with AI. It would benefit from bringing ideas from more advanced project management to the individual, such as load-balancing, to help users better manage their tasks. Additionally, any context awareness has to be manually set-up, which can be time consuming and tedious. It would be nice if it guided the user using AI/ML to help them better manage their tasks.

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Vorteile

OmniFocus gives you massive options in how to manage your tasks. It is certainly well thought out and a tool that lets you get into a lot of detail on your task management game. OmniFocus lets you integrate with other tools through Zapier and share with team members.

Nachteile

OmniFocus provides a great level of detail in managing your tasks. So much so, that it was distracting me from doing the actual work.

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Vorteile

Omnifocus Is a feature rich, GTD friendly, task management system with enough features for power users. I loved that though it could accommodate complex work flows, it could still have a simple implementation. I loved the "review" feature. For me it just works.

Nachteile

The complexity of a feature-rich can be daunting but Omnifocus is relatively easy to learn. The hardest parts are choosing your organizational methodology and then sticking with it, especially weekly reviews.

Vorteile

It is so easy to capture any idea, task etc. in every day life. Most I like reminders based on physical place. It clear my brain. I dont need to things which I can not solve in other place. If I come home, tasks and ideas related to home arrived. etc It may look very complex but this complexity give you the opportunity to set up your system according to your personal needs.

Nachteile

it is just personal you can not share the tasks with someone else. (you can by adding some automation tools and external apps)

Vorteile

This systemized apps gives flexibility in assigning tasks such as a to-do list in the workplace.

Nachteile

It is somewhat expensive compared to the other apps and much more complicated to use especially for beginners.

Vorteile

For both personal and business use, OmniFocus provides robust task management with customizable displays and cross-platform syncing.

Nachteile

It can be costly with a steep learning curve, and its exclusive availability on Apple devices restricts its use on other platforms.

Vorteile

Omnifocus allows me to structure my tasks and projects virtually any way I want and then filter them so that I only have to see what I want to see, when I want to see it. This cuts down on the confusion and overwhelm and has made me a much more productive human being.

Nachteile

I honestly have no complaints. However, I do have a couple of caveats.

1) There is a learning curve.

As with any application that offers so much power and flexibility, OmniFocus is more complex than one might expect at first.

2) You need to have your own task management system.

Omnifocus was originally designed as an implementation of David Allen’s Getting Things Done system and it still works beautifully for that. Changes over the past few years (most notably replacing Allen’s “contexts” with “tags”) have opened up ways of breaking out of the strictly GTD framework.

But however you choose to organize your life is up to you and OmniFocus will only ALLOW you to do it.

TL;DR OmniFocus is an exceptional tool to help you sort yourself out. But you have to do the work.

Vorteile

It is not more than a task manager for macOS and iOS, but it’s built in its own mindset. People either love it or don’t understand it. It was originally the first application that was officially GTD® “acknowledged” (not certified because there is not such thing).

If you are into GTD, there are some little gems that are difficult to find in other softwares:

- Defer date: action is unavailable until then

- Review perspective: a view specifically to make the “weekly review” easier, it lets you go through every project to review its associate actions

- Review every date: if you are an advanced practitioner, there will be projects that you want to review more often; you can set some projects to be reviewed daily while you can review others weekly

- Specific views to detect stalled projects

- Powerful configurable views

Nachteile

If you have an Android phone you can have a hard time accessing your info. There is no official Android app (and probably will never be). Since version 3, OmniGroup is building an “emergency” web access to your lists, for those users who have macOS at home but Windows at work, and it works on Android too. It’s not the most usable interface but can save your day.

Vorteile

It was a great clean interface when I used it. Has offline capabilities on the desktop app and on the phone. Built with a robust set of features that allow you to really follow the Getting Things Done (GTD) methodology of context and prioritizing. Like the ability to embed outside calendars in the task views.

Nachteile

I found it a bit much for me to try to fully manage a GTD system and ended up using only more basic features. It also doesn't offer ANY functionality for teams and sharing projects/tasks. Since I need this for one my jobs - it was out, and I like to have consistency between different work projects if I can so I'm not running on multiple software where necessary.

Vorteile

It has more features than any task manager I've ever seen. You can get amazingly granular with different views, settings, "perspectives," reminders, etc. It has every bell and whistle you can think of.

Nachteile

My experience is that it was a little "too much" for me, but I know certain people love it. I felt like I was spending more time tinkering with my tasks than actually doing them. It's hard for me to get behind all the tweaking, especially when multiple billionaires say that they make their to-do lists on a sheet of paper. I also think it's overpriced.

Vorteile

As a graphic designer working with multiple clients at any given moment, OmniFocus helps me stay organized and focused on the most important things. It is incredibly powerful and customizable, allowing me to adapt it to the way I work instead of the other way around.

Nachteile

Even though I'm very familiar with the software now, there was a little bit of learning curve when I first started. Because it's so customizable and adaptable to your needs, there's no right way of doing things. I wish I would have figured that out sooner!

Vorteile

OmniFocus is tasks management software. New task can be simple added to inbox, then you can enter due date and tags (if you want) and you are done. The whole workflow is really simple. You can organize your tasks into projects - which is useful if you work in more than one team. App also provides calendar and forecast integration. Everything works well with Siri.

Nachteile

Text recognization feature to add new tasks sometimes doesn't work well and add wrong due date. I need to change it later.

Vorteile

I love the various functions that this software offers. It allows for so many ways to organize tasks, whether you prefer checklists, automatic reminders, or more of a calendar view. I couldn't live without the popup reminders notifying me throughout the day! The calendar integration is also enormously helpful. Having multiple organizational tools in one place saves time and reduces stress.

Nachteile

The only limitation I experience with OmniFocus is the lack of more visual elements - if you're most comfortable with lists and folder-like organization, then this would probably not bother you at all! However, the option to have a more freeform layout would be the cherry on top for me.

Vorteile

Very dynamic task management program with a great UI.

Nachteile

The cost of this and the cost of upgrading at times is prohibitive.

Vorteile

Useable on multiple devices, this is great, can start work on any device and continue edit on others smoothly.
Flexible set up with project and tagging.
Nice reminder pop up feature.

Nachteile

No feature on PC environment which is a downside for office environment.
On Mac/IOS environment it works very well.

Vorteile

I love OmniFocus. It is the lifeblood of my ability to get things accomplished. It is easy to use, to organize your tasks, to ensure you stay focussed, and can be productive. It also synchs well between the desktop version and iOS version.

Nachteile

Absolutely nothing. Once you wrap your head around the Getting Things Done paradigm you will love this product.

Vorteile

Works really solid and syncs from Mac to iPhone

Nachteile

Sometimes the sync can be a bit slow, but not a major problem.

Vorteile

Ability to email tasks to the app and have them show up in your task inbox, Multiple fields for prioritization/contexts/filtering, ability to create custom views (called perspectives)

Nachteile

They really, really need a way to prioritize via drag and drop. That's the only con, but it's a huge one

Vorteile

Has almost everything you can think of for a task management system.

Nachteile

Lack of repeatable alarms, and you can spend a lot of time fiddling with the settings.

Vorteile

Powerful
Robust
Quite fast
Well designed

Nachteile

Interface needs an update
Could be more intuitive

Vorteile

I love how advance and powerful OmniFocus is. It has a lot of features also it sync in real time on every device it is login. I can easily customize the dashboard as per my need so I can focus on important tasks.

Nachteile

In dislike the fact that it only works on IOS and MAC. It doesn't work on android or window which is very disappointing. I find it very less favoring in collaboration or sharing files with other.

Vorteile

Allocating time for projects are a game changer. This software will keep you on track and allow you manage your time completely.

Nachteile

Inputing information can take some time so starting off requires a learning curve.

Vorteile

The flow and design on the new platforms are great. You can enter your data in the app on the go. Which is perfect really for anyone that has a phone.

Nachteile

Sometimes it’s very glitchy and slow to use. There seems to be a lot more clicks with the new update.

Vorteile

Omnifocus has helped keep me organized and on task.

Nachteile

I can't say there's anything I didn't like

Vorteile

It's best for MacOs and iOS devices. Good for busy people

Nachteile

The subscription after 2 weeks of free trial. It's nice if it is 1 month free trial.

Vorteile

OmniFocus has been incredibly helpful in bringing order to my life, allowing me to be more productive and efficient. Its user-friendly interface makes it easy to create projects and tasks, assign due dates, and prioritize them using tags and contexts. I really appreciate that I can also assign tasks to specific people and it has a great calendar view for a quick overview of my upcoming tasks. Furthermore, it integrates with popular apps such as Reminders, Calendar, and Apple Mail, making it even easier to stay organized. Plus, security features like two-factor authentication and end-to-end encryption ensure that my data remains secure.

Nachteile

One of the main things that people dislike about OmniFocus is its relatively steep learning curve. While it offers a lot of features, it can take some time to learn how to use them effectively and efficiently

Vorteile

A number of features that allow you to sort tasks and arrange them in a multitude of sophisticated ways, so you can organize tasks in ways not possible through a simple to-do list.

Nachteile

To keep up with the best and most unique features of the platform requires so much work on tagging and organizing that everyone I know who used it just went back to simple to do list apps. After a while you want something quick and easy that you can jot down, and there are so many free solutions out there that are better integrated into your life.

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Vorteile

For those who are familiar with [SENSITIVE CONTENT HIDDEN] Getting Things Done methodology, this is a must-have. But you don't have to be familiar with GTD for it to keep you focused. It keeps me on track in my demanding full time job as well as running my side-hustle company. It also keeps me on task with personal commitments. I use it constantly throughout the day to make sure I'm committed to the right projects and doing the right tasks, at the right time, in the right context. For me, this is my #1 application I use in any business or personal category. It was a little pricey for an app, but pays multiple dividends to me every day. I would not hesitate to recommend this to anyone who needs to get business and personal commitments under control and keep them that way. And to get maximum benefit, read the GTD book from [SENSITIVE CONTENT HIDDEN] to understand how it REALLY can benefit you day to day on all kinds of levels. For me, people marvel at how I stay calm and focused in the midst of accomplishing so much, and this is my secret.

Nachteile

I was surprised it cost a little more than other apps and services, but well worth it. I can use it across platforms on all my devices including PC, and stay up to date everywhere at once. But it is more expensive than some lesser products. I think you get what you pay for with this one.

Vorteile

I have tried other software that is either to simple or too complex. I tried both Evernote & Notion and in both cases it felt like they were trying to do too many things. OmniFocus is versatile enough that you can set it up the way you want and then presents your task management in a clear intuitive way so you can just get to work. The mobile app is powerful but the interface is clean and easy to use.

Nachteile

Overall I am pleased with OmniFocus but I would really like to have more icons to choose from.

Vorteile

When you are invested in the system and the GTD (Getting Things Done) Methodology, OmniFocus works quite well.

Nachteile

The learning curve! It takes a lot of time to internalize how OmniFocus works and the flow daily and weekly use.

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Vorteile

I love OmniFocus. Seriously. I would be more likely to ask what I DON'T like about it, because I like basically everything. I love the fact that I can set up projects and group them any way I want. I love that I can run simultaneous projects and concurrent tasks, or make it so one task becomes due once I complete a different one. I love that I can sync Omni with my cell phone so reminders show up in my Omni inbox. I love that I can email tasks to my inbox. I love that I can have task reminders pop up based on date, time, deferred time, location. I love that it quite succinctly puts GTD into effect. Trusted system? Check. Catchall? Check.

Nachteile

It's only for Mac, which is a bit of a pain because I'd love to have it available for PC so I could use it across any platform. How nice would that be? I also don't love the iOS app - it's cumbersome and involves too many taps to make it really useful for people looking not to waste time.

Vorteile

- Feature-rich app, allows you to control almost every aspect of your tasks
- Maybe the best task management software suite for handling complex projects
- iOS companion app
- Web service allows you to access most critical functions when on the go (or working from a different platform)
- If you often have to manage complex tasks projects, OmniFocus is well probably the best choice
- They recently added tags!
- OmniFocus still prides of sticking to GTD principles

Nachteile

- Only for Mac :(
- IMHO not the very best tool for small to medium task projects
- Sometimes it seems it is more focused to cater micro-management fans than staying out of the way
- Pricey

Vorteile

I like how feature packed and powerful OmniFocus is. There's a lot of ways you can customize the app, and lay it out in a way that helps you in the way you work. It's a great app to pair with a Getting Things Done workflow, as it's kind of tailored for that.

I like the focus mode, in which it blocks out everything else in the app except for what you are currently working on, so that you can really focus on your current tasks and not be distracted by other things you have coming up.

I also like the review feature, that allows you to review how you did each day or each week and what all you accomplished, and how your ongoing tasks are fairing.

Nachteile

I always felt like OmniFocus was a bit clunky and verbose. It was progressively harder for me to want to use it every day. The user interface felt a little crowded and hard for me to navigate effectively, and I just never felt I could use it efficiently without becoming too bogged down in all the features or other little things in the app.

Vorteile

It had all the features I needed including setting repeating reminders, ease of adding a task and setting dark mode.

Nachteile

It's too in-depth, if you've never used it or one of Omni's other software it's a heck of a learning curve. The online manual is huge and there's so much to find out. Setting repeating tasks is quite fiddly, there are a lot of options. Other software I've used let's you just put "water plants every Monday" and it'll set that reminder. In OF3 you have to select so many options just to do this. It's very fiddly on a phone especially.

Vorteile

I've used a lot of iOS and Mac task managers. Omnifocus is the best for me when life gets super busy. I love the automation and the project management templates. It makes it so easy to deal with recurring projects. The different perspectives let me see only what I need to see at any given time. It really is a joy to use once you get the hang of it. I have it on my Apple Watch, iPhone and Mac.

Nachteile

There is a learning curve, but don't let that stop you. Just because a task has a million fields you can you doesn't mean you have to use them. I would say just use the basic for a while and learn the more advanced features as you go. It's pricey but totally worth it.

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Vorteile

This piece of software includes all you would ever need to stick to a strict GTD regiment. It is by far the most complete task manager I have tried out.

For tasks, it allows the user to set time-requirement, due date, defer date; and for the projects, nesting, and sequential or arbitrary task execution. It has iCal integration, and reminders for weekly review (with a separate page tailored to that activity). Not to mention the custom Perspectives option that the paid​ version offers to the user, which opens up a world of possibility in controlling the way the data is interacted with.

Nachteile

The learning curve is non-trivial. If you are not going to use this for a serious GTD workflow and/or are not ready to put the time and love in learning it, then this software is not for you.

Another gripe I have with the Omni Group is that they are not very open to third-party integrations. OmniFocus exposes an AppleScript API, but the functionality is limited. This means that you won't find many exciting IFTTT or Zappier integrations.

Vorteile

In my opinion, there is no any app which can beat it in functionalities. It's Iphone version is good too. This software is very easy when it comes to task adding. Features like subtasking, quick entries are lifesaver.

Nachteile

There is no any major cons of this software sometimes it looks very messy. Pricing is bit higher.

Vorteile

Omnifocus has allowed me to fully practice GTD methodologies. Creating projects, actions, and managing them is simple and straightforward. The application offers exactly as much customization as I need.

Nachteile

With no linux support, I'm tied to Mac OSX. Additionally, there aren't any options for collaborative projects and tasks.

Vorteile

Weekly review feature lets me set review frequency for each project, and I can mark them reviewed as I do it. The software is easy to use if you follow the GTD system and not too hard even if you don't.

Nachteile

Omnigroup recently added a little more functionality for teams, but really it's still not a team tool. If it were, my professional productivity life would be complete.

Vorteile

Omnifocus is a very powerful task manager. It’s packed full of features however the app is designed in such a way that you can use as many or as little of the features as you wish. It is infinitely customisable.
It’s easy to create projects, tasks, and folders and to assign them tags, due dates, make them repeat etc.

Tags is my favourite feature. Each task can be assigned many tags. Tags could be things like “Mac computer”or a location or an energy level. When you want to look at your tasks you can filter them with these tags. On the iOS apps you can set location based alerts for your tags too.

Syncing is automatic and very reliable through Omni Group’s omnisync server.

Nachteile

Tags can only be assigned a location through the iOS versions of the app. I do much of my task management on the Mac and would like to be able to assign locations to tags while I’m on the Mac.

I’d also like to see a collaboration feature, eg a shared task list or project whereby tasks can be added and completed by anyone in the group. This is not currently available.

Vorteile

OmniFocus is the best and the most powerful GTD software that I have used. Especially in the OmniFocus 3, the tag (replace the context from OF2) and the great iPhone app can help me tag anything, including places and contacts and so on, and keep track with everything.

Nachteile

The software is very hard to get used of it, not friendly for new users, not enough tutorial included.

Vorteile

These are features that I like
Quick Entry, allows me to quickly create tasks from anywhere on your Mac
Folders and projects to help organize tasks
Customizable views
Mail app integration

Nachteile

I do not use these features much
time estimates, repeats for your tasks and projects

Vorteile

Good interface, good functionality, regular updates.

Nachteile

Difficult to start using, difficult to collaborate with others on different tasks.

Vorteile

Omnifocus is an extremely powerful task/project organizer, and has easy shortcuts for adding tasks. I like the new 'tags' feature as well, and the interface is great.

Nachteile

It took me a long time to really understand how powerful Omnifocus is (and I still don't think that I have taken advantage of all of its features, even though some of them may be applicable to me). So perhaps it could be slightly more user-friendly in that respect.

Vorteile

It's a perfectly full-featured task manager. It's the first place I check in the morning since it shows me my calendar and tasks all in one place, so I can see my day at a glance.

Nachteile

Learning to use the tags and projects features took a little time.

Vorteile

Other to-do apps simply don't have the width and breadth that OmniFocus offers. I can set up my to-dos and group them into projects and folders, so I can differentiate between client work and work on my own business as well as between the different clients and the different projects I'm working on for them. The possibilities are endless!

Nachteile

It does take a bit to get used to and the user interface is practical but could be more intuitive (there's a new version coming up later in 2018 so that might get better then). I also miss a feature to calculate availability/capacity. There's already a field for the duration of every task, why not go the next step and tell you how much time you've got already allocated that day, week or month.